Notarial and Legal Services
Description
The Notarials Unit of the Embassy notarizes personal documents that are to be used in the Philippines. Such documents can be sent by post. For urgent matters only, documents may also be handed in personally.
Documents that will be used in the Philippines fall into one of these categories:
- Documents that are issued by authorities in Switzerland or Liechtenstein. These must bear an Apostille Certificate from the competent State Chancellery / Chancery of Switzerland or Liechtenstein for the documents to have legal effect in the Philippines.
- Personal documents that are executed, signed, or issued in Switzerland or Liechtenstein. These documents must be legalized/consularized by the Philippine Embassy/Consulates to have legal effect in the Philippines.
Documents from the Philippines to be used in Switzerland and/or Liechtenstein do not pass through the Embassy. These documents must bear the Apostille Certificate of the Philippines before they can be accepted by foreign authorities of countries, which are also Parties to the Apostille Convention.
Philippine Apostille Certificates are processed by the Department of Foreign Affairs (DFA) or selected consular offices. For information on the Apostille Certificates on Philippine documents, please visit the link on Apostille Certificates.
Legalization of Documents through Apostille Certification
For Apostille Certificates on Swiss or Liechtenstein documents, please contact the concerned Cantonal authorities of Switzerland or Liechtenstein. Swiss documents bearing the Apostille Certificate of Switzerland are recognized in the Philippines. They do not need further authentication by the Philippine Embassy noting that both the Philippines and Switzerland are signatories to the Apostille Convention.
Documents from the Philippines must bear the Apostille Certificate of the Philippines before they can be accepted by foreign authorities if they are also Parties to the Apostille Convention. They do not need to pass through the Embassy for notarization / legalization.
For information on the Apostille Certificates on Philippine documents, please visit the link on Apostille Certificates.
Notarization by the Embassy
The Embassy can issue the required Jurat, Acknowledgment or Certification on the documents executed by the client/s or prepared by the lawyers for their respective clients:
Acknowledgment will be issued on the following documents, in legal format:
- Special Powers of Attorney (SPA)
- Deed of Donation
- Deed of Sale
- Sworn Statement
- Judicial Affidavit
- Other documents of a personal nature
Jurat will be issued to the following documents:
- Other Affidavits
Certification will be issued to the following applications:
Certificate of Travel Tax Exemption (for Filipinos only)The Notarials Unit of the Embassy notarizes personal documents that are to be used in the Philippines. Such documents can be sent by post. For urgent matters only, documents may also be handed in personally.
Waiver of Exclusion Grounds (WEG)
Documents that will be used in the Philippines fall into one of these categories:
Reminders
Notarial clients are further advised that the Embassy:
- Processes only applications with complete documents and with the corresponding payment for each document. (Original and one copy of the requirements must be submitted for each set requested.)
- Reserves the right to require additional document/s from the client/s, and
- Requests for clarifications on Notarials may be sent by email to bernepe.notarials@dfa.gov.ph
For residents of the Cantons of Geneva and Vaud
Documents for notarization executed by residents of the Cantons of Geneva and Vaud must be submitted to the Philippine Consulate General in Geneva. Their contact details are as follows:
The Philippine Consulate General in Geneva
Address: Allee David-Morse 14, 1202 Geneva
Email: genevapcg.consular@dfa.gov.ph
Website: https://genevapcg.dfa.gov.ph/
Tel. No.: +41 (02) 22 716 1930
Mobile No.: +41 (0) 79 136 9114
Requirements
Requirements
Please view the requirements from the link “Notarial Services – Checklist of Requirements” at the top of this page.
Notarial clients are further advised that the Embassy:
- Processes only applications with complete documents and with the corresponding payment for each document. (Original and one copy of the requirements must be submitted for each set requested.)
- Reserves the right to require additional document/s from the client/s, and
- Requests for clarifications on Notarials may be sent by email to bernepe.notarials@dfa.gov.ph
Forms
Templates / Forms
Templates / sample forms may be downloaded below:
- Affidavit (General form/template)
- Affidavit of Support
- Affidavit of Consent and Support
- Affidavit of Undertaking
- Affidavit of Discrepancy
- Joint Affidavit of Legitimation by Subsequent Marriage (for Civil Registry)
- Affidavit of Acknowledgement of Paternity and Consent to Use the Surname of the Father (APP-AUSF) – biological father of the child to accomplish (for Civil Registry)
- Affidavit to Use Surname of the Father (AUSF) – biological mother of the child to accomplish (in the absence of the mother; for adult: in the absence of the mother, adult applicant to accomplish) (for Civil Registry)
- Affidavit of Renunciation of Philippine Citizenship
- Special Powers of Attorney (SPA)
Fees
FEES
NOTES:
Consular clients are required to enclose a self-addressed envelope with stamps worth at least CHF6.80 along with their consular documents for pre-evaluation and processing of the Consular Section.
For the stamps that will be required for the return of your parcels, please consult with your local Post Office for the:
- Postage required for the return of your documents, if bulky/heavy, and
- Purchase the stamps from them. Postal fees may be checked from the website of Die Post.
Contact
For Notarial and Legal Services related concerns and appointments contact us here:
Email: bernepe.notarials@dfa.gov.ph
For other concerns or inquiries click here…
